Partnership in Ministry 2013

Convention 2013
Partnership in Ministry: 2 by 2

Convention 2013
Sarah Sandhaus/Electric Dreams Design
53rd Diocesan Convention

October 18-19, 2013

The Sheraton Crescent Hotel
2620 W. Dunlap Ave.
Phoenix, AZ 85021

Call to Convention

The Episcopal Diocese of Arizona at work!

Convention Business

Election of Secretary to Convention: Shall be elected for a term of one year and shall be Secretary of the Diocesan Council. Duties include: acting as recording secretary for every meeting of the Convention and the Council; performing such duties as assigned by the Bishop, the Convention or the Council. [Incumbent Lois Crosland is eligible for re-election.]

Election of Treasurer: Shall be elected for a term of three years. Duties include: receiving, disbursing and retaining custody of monies; keeping a complete and accurate account of all funds and furnishing reports of all diocesan accounts to each meeting of the Convention and the Diocesan Council; and making recommendations to the Convention and the Council. [Incumbent Jack Colaric is eligible for re-election.]

Election of Standing Committee: The Standing Committee consists of three priests and three lay communicants who shall each serve a three-year term and not more that two consecutive three-year terms. The Standing Committee meets as needed; about six times per year. Election this year is for one clerical member for a three-year term and one lay member for a three-year term. [Incumbents The Rev. Enrique Cadena and Sherman Stephens are eligible for re-election.]

Election of Members of Diocesan Council: The Diocesan Council consists of nine members who each serve a 3-year term; 5 elected by Diocesan Convention and 4 elected by Mission Convocation.  The term of office of each member elected by Convention will begin immediately following the Diocesan Convention.  Election this year is for two members for 3-year terms.  [Incumbent William Fencken is eligible for re-election.]

Election of Deputies to General Convention: Four clergy and four lay persons shall be elected as Deputies and four clergy and four lay persons shall be elected as Alternate Deputies. Deputies and Alternates shall have been communicants in good standing of a parish or mission of this Diocese for not less than one year prior to their election. The General Convention will be June 25–July 3, 2015 in Salt Lake City, Utah.

Resolutions: Resolutions will be printed in the convention materials, then discussed during the breakout sessions on Friday, October 18 and voted on during Convention.

Canon Changes: Any Canon changes will be printed in the convention materials, then discussed at the pre-convention workshop on Friday, October 18 and voted on at Convention.

Approval of the 2014 Financial Statement of Mission: The 2014 Financial Statement of Mission, which has been put forth by the Finance Committee and Diocesan Council, must be approved by Convention. The budget will be printed in the convention materials, discussed at the pre-convention workshop on Friday, October 18 and voted on at Convention.

Clergy Eligible to Vote: Canon I, Section 4(a): Every member of the Clergy who is: (1) In good standing; (2) Canonically and actually resident in the Diocese and; (3) Actively exercising a regular parochial or Diocesan ministry in the Diocese, as determined by the rector or vicar of the parish or mission in which they serve, or by the bishop; is a Clerical Member of, and shall be entitled to a seat and vote in Convention. Every other member of the Clergy who is in good standing and is canonically resident in the Diocese shall have a seat in Convention but no vote.

Clergy eligible to vote will be listed with the congregation with which they have a working relationship. Non-voting clergy should be registered in the appropriate section of the registration form. If you have any questions concerning this, please contact Cathy Black, Registrar of Convention, at 602-254-0976 or cathy@azdiocese.org.

Call for Resolutions: Download and complete the resolutions form (download here). Then mail or email completed resolution [note “Convention Resolution” in the subject line] no later than September 3, 2013:

The Rev. Scott Jones
Chair, Resolutions Committee
114 W. Roosevelt
Phoenix, AZ 85003
Fax: 602-495-6603
Email: frscottaz@gmail.com

Call for Nominations: Any member of the Clergy canonically resident or any lay communicant in good standing may submit to the Chair of the Nominating Committee no later than September 3, 2013, a completed nomination form for one or more persons to fill the positions listed above. First, seek permission from the person you wish to nominate, carefully complete the form and attach a passport-type photo. In addition, each candidate for election must complete the list of questions. Mail or email the nomination form (download here), answers to questions (download here) and photo to:

Canon Barbara Harber
Chair, Nominating Committee
114 W. Roosevelt
Phoenix, AZ 85003
Fax: 602-495-6603
Email: harber@cableone.net

Delegate/Clergy Registration and Dinner Reservations: The Convention registration form will be sent by email to each congregation in July. The registration form will indicate the number of delegates, wardens and clergy eligible to voice and vote at Convention. Please complete the form and send it to Alyssa Yingling at Diocesan House by return email (Alyssa@azdiocese.org). If there are any problems, contact Alyssa for help, or we will be happy to send a hard copy of the registration. The registration fee for each person is $43.00, which includes lunch on Saturday, October 19.

Reservations for the dinner on Friday, October 18 can be made on the convention registration form.  Please indicate the choice of entrée for each person attending the dinner.  The cost of dinner is $37.00 per person.  This year, instead of dessert being served with dinner, there will be a dessert and coffee/tea bar after dinner outside on the patio with live music.  The cost of the dessert and coffee/tea bar is included with dinner, or is $10.00 without dinner.

Once the convention and dinner registration form are completed, please send the registration payment to Diocesan House as soon as possible either via mail or online through PayPal (use the button below). We won’t be able to complete the registration until payment has been received. The deadline for registrations is Friday, August 16, 2013.

Dinner on Friday, October 18: There will be a reception prior to dinner on the Friday evening of Convention. The cost of the dinner is $37.00 per person, with a choice of Stuffed Portobello Mushroom, Chicken or Steak entrée. Dinner reservations can be made on the convention registration form. Seating for the dinner is limited, so it is recommended that reservations and payment are received as soon as possible. Visitors and delegates are welcome to attend with spouses or guests.

Everyone has enjoyed the dinner entertainment so much that we are doing it again, only just a bit different.  This year, instead of serving dessert with dinner, we will have a dessert and coffee/tea bar outside on the patio. The dessert and coffee bar is included with dinner or is $10.00 per person without dinner. Entertainment will be provided by The Front Porch Rockers and will be a lot of fun!

The Front Porch Rockers are the majority of the “last Sunday of the Month” praise band for St. Paul’s Episcopal Church, Payson, AZ. The band members, Sue Launder-Becker (Music Director, St. Paul’s), her sister Kate Launder, and their husbands John and Roy are well-versed in a variety of music, and separately and together have participated in many musical groups. The band’s current set-list includes rock, country, blues, folk and a little praise music thrown in!

Visitor Registration: Visitors are most welcome to attend all Convention events including the breakout sessions and Friday evening dinner. Visitors will have a seat but no voice or vote. Visitors can register with their congregation or by downloading the registration form and dinner reservation form (download here). The registration fee and cost for the Friday evening dinner is the same for visitors: $43.00 for registration, $37.00 for dinner with dessert bar or $10.00 for dessert bar only. Registration and/or dinner reservations will not be complete until payment is received at Diocesan House. Make checks payable to Diocese of Arizona or pay through Paypal (use the button below). Please call Alyssa Yingling at Diocesan House with any questions.

 

Registration Options

 

 

Children’s Convention Program: This year’s program focuses on empowering our children to live their faith in Jesus every day. As always, we will include stories of Jesus through drama, arts and crafts, music, games, swimming, snacks, and lots of surprises! The program is offered for children age 6-grade 6, and the cost is $25/child. Get the full schedule and registration form (download here).

Speical Keynote Presentation: Partnerships That Work: Our keynote presentation will be different this year.  A panel made up of representatives from several churches in the Diocese that have partnerships with other churches or community organizations will discuss how they formed their partnerships and how they have benefitted from the relationship.

Pre-Convention Workshops: There will be pre-convention workshops again this year including a new offering, Orientation to Convention. This workshop will give first time delegates, and perhaps returning ones, an overview of what happens during the two-day convention. The schedule for the workshops on Friday morning is listed below. If you are interested in any of these sessions, please indicate that on your registration form.

  •   9:00-10:00 am – Orientation to Convention
  • 10:00-11:00 am – Canons, Resolutions and Budget
  • 11:00 am-12:00 pm – Candidate Forum

Breakout Sessions: We will present a variety of workshop topics from many talented members of our Diocesan Family.

Delegates and visitors are required to register in advance for the session they wish to attend. The following workshops will be offered: http://www.azdiocese.org/meetings/workshops.html.

Convention Schedule: The tenative schedule for Friday, October 18 is 9:00 am-6:30 pm, and Saturday, October 19 is 8:00 am-5:00 pm (at the latest). See the full schedule (download here).

Exhibits: We will be providing space for exhibitors at Convention. Space is available on a first-come, first-served basis. The participation fee is dependent on the type of exhibit you are planning. If you or your congregation are interested in an exhibit space, please contact Sharon Graves at 602-254-0976 or sharon@azdiocese.org for more information.

Hotel Accommodations: Hotel rooms at the Sheraton Crescent are $130.00 for either single or double occupancy. This rate is good until September 18, 2013. Room availability is limited, so register as soon as possible. Book a room at any time before this date by calling the Sheraton at 602-943-8200 or online at The Episcopal Diocese of Arizona 2013 Convention page: https://www.starwoodmeeting.com/Book/EDAZ2013.

Be sure to indicate that you are with the Diocese of Arizona to get the special rate. There is plenty of parking and once you are there, you don’t have to get in your car again. Everything is under one roof, including a restaurant and lounge